= Checklist for Regional Workshop at NEIU = ''Sept. 18-19 2015'' == 1. Host Checklist == === As Early as Possible === 1. Get2 rooms for tutorials * 1 room with capacity ~70 * 1 room with capacity ~50 * Space for demos/posters 1. Find keynote speaker 1. Create flyer for event 1. Email/distribute flyer in colleges/universities in region * NEIU * Northwestern U * U. of Illinois, Chicago * Loyola U. * Illinois Institute of Technology * !DePaul U. 1. Start discussions with catering === 1 week before event === 1. Email logistics information to participants * Link to agenda * Directions * Parking 1. Badges/nametags for participants === Few days before event === 1. Print instructions and worksheets for tutorials === Logistics === 1. Seating: Sufficient room for participants to have a laptop and printed instructions in front of them. 1. Projector and screen 1. Microphone for instructor. Preferably lapel microphone. Microphone on a podium is ok. No handheld microphone. 1. Network: Wired ethernet in front of room for instructor. Wireless for attendees. 1. Network: Test network to ensure all required ports are open. See [wiki:HowTo/TestGENIEventNetwork instructions]. Make sure laptop being used for testing is connected only to the network used by the participants. 1. Power: Power at each table. == 2. Joint Host/GPO Checklist == 1. Registration page for workshop: https://docs.google.com/forms/d/1SjMZ4nFg4YvzspKO-ZLOe4byk-W3qTBW9OozcOmKfd0/ 1. Web page for workshop * Event description * Locatio, directions, parking info * Link to registration * Hotel info * Agenda === 2 weeks before workshop === 1. Inform GMOC === 1 week before workshop === 1. Create GENI project for workshop 1. Email pre-workshop tasks: accounts, tools, etc. 1. Inform aggregate owners