Version 12 (modified by 9 years ago) (diff) | ,
---|
Checklist for Regional Workshop at NEIU
Sept. 18-19 2015
1. Host Checklist
As Early as Possible
- Get 2 rooms for tutorials
- 1 room with capacity ~70
- 1 room with capacity ~50
- Space for demos/posters
- Find keynote speaker
- Create flyer for event
- Email/distribute flyer in colleges/universities in region
- NEIU
- Northwestern U
- Joe Mambretti j-mambretti@northwestern.edu
- U. of Illinois, Chicago
- Loyola U.
- Illinois Institute of Technology
- DePaul U.
- University of Illinois, Urbana-Champaign
- Brighten Godfrey
- Bill Sanders
- Gul Agha
- Detroit area schools
- U. of Wisconsin, Madison
- Suman Banerjee SUMAN@CS.WISC.EDU
- Parmesh Ramanathan parmesh@ece.wisc.edu
- Milwaukee area schools
- U. of Indiana, Bloomington
- Ezra Kissel
- Martin Swany
- Purdue U.
- Sonia Fahmy fahmy@cs.purdue.edu
- Start discussions with catering
- Breakfast and lunch on Days 1 & 2
- Food at poster/demo session?
- Start soliciting posters/demos from local universities. Work presented does not have to be GENI related.
Logistics Details
- Seating: Sufficient room for participants to have a laptop and printed instructions in front of them.
- Projector and screen
- Microphone for instructor. Preferably lapel microphone. Microphone on a podium is ok. No handheld microphone.
- Network: Wired ethernet in front of room for instructor. Wireless for attendees.
- Network: Test network to ensure all required ports are open. See instructions. Make sure laptop being used for testing is connected only to the network used by the participants.
- Power: Power at each table.
- Help: It is nice to have a student/staff member available at least the 1st day of the workshop to help with logistics
1 week before event
- Email logistics information to participants
- Link to agenda
- Directions
- Parking
- Badges/nametags for participants
Few days before event
- Print instructions and worksheets for tutorials
- Signs from parking lots to classrooms (if needed)
2. Joint Host/GPO Checklist
- Registration page for workshop: https://docs.google.com/forms/d/1SjMZ4nFg4YvzspKO-ZLOe4byk-W3qTBW9OozcOmKfd0/
- Web page for workshop
- Event description
- Locatio, directions, parking info
- Link to registration
- Hotel info
- Agenda
4 weeks before event
- Finalize agenda
- Inform instructors so they can make travel arrangements
- Inform attendees.
- Ask for demos/posters
2 weeks before workshop
- Inform GMOC
1 week before workshop
- Create GENI project for workshop
- Email pre-workshop tasks: accounts, tools, etc.
- Inform aggregate owners