| | 1 | |
| | 2 | = Checklist for Regional Workshop at NEIU = |
| | 3 | ''Sept. 18-19 2015'' |
| | 4 | |
| | 5 | == Host Checklist == |
| | 6 | |
| | 7 | === As Early as Possible === |
| | 8 | 1. Get2 rooms for tutorials |
| | 9 | * 1 room with capacity ~70 |
| | 10 | * 1 room with capacity ~50 |
| | 11 | * Space for demos/posters |
| | 12 | 1. Find keynote speaker |
| | 13 | 1. Create flyer for event |
| | 14 | 1. Email/distribute flyer in colleges/universities in region |
| | 15 | * NEIU |
| | 16 | * Northwestern U |
| | 17 | * U. of Illinois, Chicago |
| | 18 | * Loyola U. |
| | 19 | * Illinois Institute of Technology |
| | 20 | * !DePaul U. |
| | 21 | 1. Start discussions with catering |
| | 22 | * |
| | 23 | |
| | 24 | === 1 week before event === |
| | 25 | 1. Email logistics information to participants |
| | 26 | * Link to agenda |
| | 27 | * Directions |
| | 28 | * Parking |
| | 29 | |
| | 30 | |
| | 31 | === Logistics === |
| | 32 | 1. Seating: Sufficient room for participants to have a laptop and printed instructions in front of them. |
| | 33 | 1. Projector and screen |
| | 34 | 1. Microphone for instructor. Preferably lapel microphone. Microphone on a podium is ok. No handheld microphone. |
| | 35 | 1. Network: Wired ethernet in front of room for instructor. Wireless for attendees. |
| | 36 | 1. Network: Test network to ensure all required ports are open. See [wiki:HowTo/TestGENIEventNetwork instructions]. Make sure laptop being used for testing is connected only to the network used by the participants. |
| | 37 | 1. Power: Power at each table. |
| | 38 | |
| | 39 | |
| | 40 | == Joint Host/GPO Checklist == |
| | 41 | 1. Registration page for workshop: https://docs.google.com/forms/d/1SjMZ4nFg4YvzspKO-ZLOe4byk-W3qTBW9OozcOmKfd0/ |
| | 42 | 1. Web page for workshop |
| | 43 | * Event description |
| | 44 | * Locatio, directions, parking info |
| | 45 | * Link to registration |
| | 46 | * Hotel info |
| | 47 | * Agenda |
| | 48 | |
