| | 1 | [[PageOutline]] |
| | 2 | |
| | 3 | = Checklist for Regional Workshop at NEIU = |
| | 4 | ''Sept. 18-19 2015'' |
| | 5 | |
| | 6 | == 1. Host Checklist == |
| | 7 | |
| | 8 | === As Early as Possible === |
| | 9 | 1. ~~Get 2 rooms for tutorials~~ |
| | 10 | * ~~1 room with capacity ~70~~ |
| | 11 | * ~~1 room with capacity ~50~~ |
| | 12 | * ~~Space for demos/posters ~~ |
| | 13 | 1. Find keynote speaker |
| | 14 | 1. ~~Create flyer for event: [attachment:flyer-GENI-Chicago.pdf flyer] ~~ |
| | 15 | 1. ~~Event registration site (http://www.tinyurl.com/geni-neiu or https://docs.google.com/forms/d/1E4hqkCusCETPofAGOvzprD60RCjPOxwO3r0IveT2YoQ/viewform) ~~ |
| | 16 | 1. ~~ Create event website (http://www.geni.net/geni-neiu or http://www.gracielaperera.com/GENI/GENI_EL_CENTRO/HOME.html) ~~ |
| | 17 | 1. Email/distribute flyer in colleges/universities in region |
| | 18 | * NEIU |
| | 19 | * Peter Kimmel, P-Kimmel@neiu.edu |
| | 20 | * Marcelo Sztainberg, M-Sztainberg@neiu.edu |
| | 21 | * Sylvia Atsalis s-atsalis@neiu.edu |
| | 22 | * Maria Luna-Duarte,m-duarte@neiu.edu |
| | 23 | * Rebecca, mrlamadr@neiu.edu |
| | 24 | * Maria Genao-Homs, m-genao-homs@neiu.edu |
| | 25 | * Lidia Filus, L-Filus@neiu.edu |
| | 26 | * Katherine Bird, k-bird@neiu.edu |
| | 27 | * Joe Hibdon, j-hibdonjr@neiu.edu |
| | 28 | * Jade, Stanley, J-Stanley@neiu.edu |
| | 29 | * Terrence Black, t-black@neiu.edu |
| | 30 | * Mirza Baig, mn-baig@neiu.edu |
| | 31 | * Thomas Tobin, t-tobin@neiu.edu |
| | 32 | * Kenneth Beyer, k-beyer@neiu.edu |
| | 33 | * Richard Helldobler, rjhelldo@neiu.edu |
| | 34 | * James Thompson, j-thompson11@neiu.edu |
| | 35 | * Mateen Khumawala, m-khumawala@neiu.edu |
| | 36 | * Fausto Ortiz, fortiz1i@neiu.edu |
| | 37 | * Ozair Noor, O-Noor@neiu.edu |
| | 38 | * Isaura Pulido, i-pulido1@neiu.edu |
| | 39 | * Janett Ramos, j-ramos29@neiu.edu |
| | 40 | * Natalie Potts, n-potts@neiu.edu |
| | 41 | * Northwestern U |
| | 42 | * Joe Mambretti j-mambretti@northwestern.edu |
| | 43 | * Peter Dinda, pdinda@northwestern.edu |
| | 44 | * Fabián E. Bustamante, fabianb@cs.northwestern.edu |
| | 45 | * Larry Henschen, henschen@eecs.northwestern.edu |
| | 46 | * U. of Illinois, Chicago |
| | 47 | * Jakob Eriksson, jakon@uic.edu (ask to forward to gcasr-participation@mailman.cs.uchicago.edu) |
| | 48 | * Loyola U. |
| | 49 | * Konstantin Läufer, laufer@cs.luc.edu |
| | 50 | * Univeristy of Chicago |
| | 51 | * Chinonye "Chi-Chi" Nnakwe, ccnnakwe@uchicago.edu |
| | 52 | * Illinois Institute of Technology |
| | 53 | * Aron Cullota, culotta@cs.iit.edu |
| | 54 | * DePaul U |
| | 55 | * ?? |
| | 56 | * University of Illinois, Urbana-Champaign |
| | 57 | * Brighten Godfrey |
| | 58 | * Bill Sanders |
| | 59 | * Gul Agha |
| | 60 | * Detroit area schools |
| | 61 | * ?? |
| | 62 | * U. of Wisconsin, Madison |
| | 63 | * Suman Banerjee SUMAN@CS.WISC.EDU |
| | 64 | * Parmesh Ramanathan parmesh@ece.wisc.edu |
| | 65 | * Milwaukee area schools |
| | 66 | * ?? |
| | 67 | * U. of Indiana, Bloomington |
| | 68 | * Ezra Kissel |
| | 69 | * Martin Swany |
| | 70 | * Nathan Miller |
| | 71 | * Purdue U. |
| | 72 | * Sonia Fahmy fahmy@cs.purdue.edu |
| | 73 | * University of Texas El Paso/CAHSI |
| | 74 | * Claudia Casas (CAHSI), ccasas@utep.edu |
| | 75 | * Ann Gates, agates@utep.edu |
| | 76 | * INDUSTRY LOCAL |
| | 77 | * Jonathan Salem Baskin, jonathan@arcadialab.net |
| | 78 | * Halock Labs, TerryK@halock.com |
| | 79 | * Sergiy Fefilatyevm, Nokia via linkedin |
| | 80 | * Juan Gabriel Moreno, juan@jgma.co |
| | 81 | * OTHER |
| | 82 | * SACNAS Leadership Institude, sli_alumni@sacnas.org |
| | 83 | * Hispanic mailing list, hispanicsincomputing@cheetah.cs.fiu.edu. |
| | 84 | * Latinas in computing, lic+new@systers.org |
| | 85 | * NCWIT Kimberly Kalahar, kimberly.kalahar@colorado.edu |
| | 86 | * GENI lists |
| | 87 | * geni-announce |
| | 88 | * geni-users |
| | 89 | * geni-educators |
| | 90 | 1. Start discussions with catering |
| | 91 | * Breakfast and lunch on Days 1 & 2 |
| | 92 | * Food at poster/demo session? |
| | 93 | 1. Start soliciting posters/demos from local universities. Work presented does not have to be GENI related. |
| | 94 | |
| | 95 | === Logistics Details === |
| | 96 | 1. Seating: Sufficient room for participants to have a laptop and printed instructions in front of them. |
| | 97 | 1. Projector and screen |
| | 98 | 1. Microphone for instructor. Preferably lapel microphone. Microphone on a podium is ok. No handheld microphone. |
| | 99 | 1. Network: Wired ethernet in front of room for instructor. Wireless for attendees. |
| | 100 | 1. Network: Test network to ensure all required ports are open. See [wiki:HowTo/TestGENIEventNetwork instructions]. Make sure laptop being used for testing is connected only to the network used by the participants. |
| | 101 | 1. Power: Power at each table. |
| | 102 | 1. Help: It is nice to have a student/staff member available at least the 1st day of the workshop to help with logistics |
| | 103 | |
| | 104 | === 1 week before event === |
| | 105 | 1. Email logistics information to participants |
| | 106 | * Link to agenda |
| | 107 | * Directions |
| | 108 | * Parking |
| | 109 | 1. Badges/nametags for participants |
| | 110 | |
| | 111 | === Few days before event === |
| | 112 | 1. Print instructions and worksheets for tutorials |
| | 113 | 1. Signs from parking lots to classrooms (if needed) |
| | 114 | |
| | 115 | |
| | 116 | == 2. Joint Host/GPO Checklist == |
| | 117 | 1. Registration page for workshop: https://docs.google.com/forms/d/1SjMZ4nFg4YvzspKO-ZLOe4byk-W3qTBW9OozcOmKfd0/ |
| | 118 | 1. Web page for workshop |
| | 119 | * Event description |
| | 120 | * Locatio, directions, parking info |
| | 121 | * Link to registration |
| | 122 | * Hotel info |
| | 123 | * Agenda |
| | 124 | |
| | 125 | === 4 weeks before event === |
| | 126 | 1. Finalize agenda |
| | 127 | 1. Inform instructors so they can make travel arrangements |
| | 128 | 1. Inform attendees. |
| | 129 | 1. Ask for demos/posters |
| | 130 | |
| | 131 | |
| | 132 | === 2 weeks before workshop === |
| | 133 | 1. Inform GMOC |
| | 134 | 1. ~~Create GENI project for workshop~~ - GRW15Illinois |
| | 135 | 1. ~~Temp accounts~~ [http://groups.geni.net/syseng/ticket/6614 ticket #6614] |
| | 136 | |
| | 137 | === 1 week before workshop === |
| | 138 | 1. Email pre-workshop tasks: accounts, tools, etc. |
| | 139 | 1. Inform aggregate owners |
| | 140 | 1. Create feedback form for attendees to complete at workshop |
| | 141 | |
| | 142 | === After the event === |
| | 143 | 1. Follow-up email to attendees |
| | 144 | 2. Delete any temp accounts |
| | 145 | 3. Expire GENI project |
| | 146 | |
