Changes between Version 4 and Version 5 of RegionalWorkshops/Checklist


Ignore:
Timestamp:
03/04/16 16:01:24 (7 years ago)
Author:
Vic Thomas
Comment:

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  • RegionalWorkshops/Checklist

    v4 v5  
    4646
    4747=== Six weeks before event ===
    48 1. Draft agenda based on preferences expressed in registration forms
    49 2. Check with potential instructors if they are available
     48 1. Draft agenda based on preferences expressed in registration forms
     49 2. Check with potential instructors if they are available
    5050
    5151
    5252=== Five weeks before event ===
    53 1. Travel grant decisions made
    54 1. Inform attendees if they have been accepted or not
    55 1. I doing demos/posters: Solicit from attendees and
     53 1. Travel grant decisions made
     54 1. Inform attendees if they have been accepted or not
     55 1. I doing demos/posters: Solicit from attendees and
    5656
    5757=== Four weeks before event ===
    58 1. Finalize agenda
    59 1. Inform instructors so they can make travel arrangements
    60 1. Gather tutorial requirements from instructors
     58 1. Finalize agenda
     59 1. Inform instructors so they can make travel arrangements
     60 1. Gather tutorial requirements from instructors
    6161     * Advance work needed by attendees (e.g. tool installation)
    6262     * Resources required (# of VMs per attendee, etc)
    6363     * Printing requirements.  Host's deadline for printing instructions, worksheets, etc.
    64 1. Create temp accounts
     64 1. Create temp accounts
    6565
    6666=== Two weeks before event ===
    67 1. Send advance work instructions (Portal account, tool installation, etc)
    68 1. Send link to form where attendees indicate session preferences (if workshop has parallel tracks)
     67 1. Send advance work instructions (Portal account, tool installation, etc)
     68 1. Send link to form where attendees indicate session preferences (if workshop has parallel tracks)
    6969
    7070=== One week before event ===
    71 1. Send reminder about advance work
    72 1. Inform GMOC and aggregate owners
    73 1. Create GENI Project for event; add instructors
    74 1. Create feedback form for attendees to complete at workshop
     71 1. Send reminder about advance work
     72 1. Inform GMOC and aggregate owners
     73 1. Create GENI Project for event; add instructors
     74 1. Create feedback form for attendees to complete at workshop
    7575
    7676
    7777=== Few days before event ===
    78 1. Email logistics information to participants
     78 1. Email logistics information to participants
    7979    * Link to agenda
    8080    * Directions
    8181    * Parking
    82 1. Badges/nametags for participants
    83 1. Sign-up sheets
    84 1. Print instructions and worksheets for tutorials
    85 1. Signs from parking lots to classrooms (if needed)
     82 1. Badges/nametags for participants
     83 1. Sign-up sheets
     84 1. Print instructions and worksheets for tutorials
     85 1. Signs from parking lots to classrooms (if needed)
    8686
    8787