Changes between Version 3 and Version 4 of GRW/GRW-Checklist_backup1


Ignore:
Timestamp:
10/04/16 15:44:20 (3 years ago)
Author:
mramamoo@asu.edu
Comment:

--

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  • GRW/GRW-Checklist_backup1

    v3 v4  
    11[[PageOutline]]
    2 '''__[[Color(lightblue, red, done on 5th September 8:00PM)]]__'''
     2'''__[[Color(lightblue, red, Back_up: done on 20th September)]]__'''
     3
     4
     5[[PageOutline]]
    36
    47= Checklist for GENI Regional Workshops =
     
    710    * '''Strike tasks off the list as they get done (~~strikethrough font~~) ''' 
    811          * to strikethrough, use double tilde (!~~) at the start and end of the check item. Refer [http://groups.geni.net/geni/wiki/WikiFormatting#FontStyles here] for more details
    9           * you can also use checklist to manage, like [https://docs.google.com/spreadsheets/d/1-JruE4QvquY5EEARzshiKuKzWhnIEdDXbsD4DycSzjU/edit#gid=1386834576 this sheet]
     12          * you can also use checklist to manage, like [https://docs.google.com/spreadsheets/d/1lI6xotjZX8M78AZwtqs0QUQDkMaRSEepqxMmlubfHBQ/edit#gid=1386834576 this sheet]
    1013    * '''Add to checklist links to registration pages, workshop website, workshop flyer, etc'''
    1114
    1215
    13 ''Event Dates and Location''
     16'''''[http://groups.geni.net/geni/wiki/LinksToPreviousGENI-RegionalWorkshops Past GRWs]'''''
    1417
    15 
    16 === Room Requirements ===   '''__[[Color(lightblue, green, CheckList )]]__''' [https://docs.google.com/spreadsheets/d/1-JruE4QvquY5EEARzshiKuKzWhnIEdDXbsD4DycSzjU/edit#gid=1386834576 click here]
     18''' GRW !CheckList in the Spreadsheet format:''' [https://docs.google.com/spreadsheets/d/1lI6xotjZX8M78AZwtqs0QUQDkMaRSEepqxMmlubfHBQ/edit#gid=1386834576 click here]
     19=== Room Requirements ===
    1720 1. Seating: Sufficient room for participants to have a laptop and printed instructions in front of them.
    1821 1. Projector and screen
     
    2124 1. Network: Test the network for the event: See [wiki:HowTo/TestGENIEventNetwork instructions].  Make sure laptop used for testing is connected only to the network used by the participants.
    2225 1. Power: Power at each table.
    23  1. Optional: Whiteboard/Notes board with markers
     26 1. Optional: !Whiteboard/Notes board with markers
    2427 1. Help: It is nice to have a student/staff member available at least the 1st day of the workshop to help with logistics
    2528
    2629
    2730=== As Early as Possible ===
    28  1. Get 2 rooms for tutorials
     31 1. Get 2 rooms for tutorials set up classroom style
    2932    * 1 room with capacity ~70
    3033    * 1 room with capacity ~50
     
    3235 1. Find keynote speaker
    3336 1. Create flyer for event
    34  1. Event registration site (typically Google Form)   '''__[[Color(lightblue, blue, Sample Google form)]]__''' click [https://docs.google.com/forms/d/e/1FAIpQLSdDUHvQyRHt45mzxrJyytY_0O-Me-jZIQLzvBoJ6V0g6JBWJg/viewform here] or [http://sites.bu.edu/geni/registration-form-for-geni-workshop-camp/ here]
     37 1. Event registration site (typically Google Form)   '''__[[Color(lightblue, green, Google form)]]__''' click here [https://docs.google.com/forms/d/1qzzTTBzMRpZjB98uRwksmr2ua-KRe7Wwd7OOzPts410/edit Registration Form-Workshop and Camp] or [https://docs.google.com/forms/d/16rzjP_hKO3fbgEG4bGQNY7WY6UYDvvKABYq_i6nGrgk/edit Registration Form for Workshop only]
    3538 1. Create event website
    3639     * Event description
    37      * Locatio, directions, parking info
     40     * Location, directions, parking info
    3841     * Link to registration
    3942     * Hotel info
    4043     * Agenda
    41  1. Email/distribute flyer in colleges/universities in region, local IEEE chapter, student chapters of ACM and IEEE         '''__[[Color(lightblue, red, ->Draft e-mail here <-)]]__'''
    42  1. Email GENI lists                      '''__[[Color(lightblue, green, ->Draft e-mail <-)]]__'''  https://docs.google.com/document/d/1hOZ85ecX8bTzrMS3EowqU7QJRib7-I6_Y_PBZgSgthU/edit
     44 1. Email/distribute flyer in colleges/universities in region, local IEEE chapter, student chapters of ACM and IEEE         '''__[[Color(lightblue, green, Draft e-mail )]]__'''[https://docs.google.com/document/d/1LFoRfsmOiqpJ-MBClFi-TxGUCntF8DplS7XG11nb8IU/edit here]
     45 1. Email GENI lists                      '''__[[Color(lightblue, green, Draft mail )]]__'''  [https://docs.google.com/document/d/1hOZ85ecX8bTzrMS3EowqU7QJRib7-I6_Y_PBZgSgthU/edit here]
    4346             * geni-announce
    4447             * geni-users
     
    4952
    5053=== Six weeks before event ===
    51  1. Draft agenda based on preferences expressed in registration forms  '''__[[Color(lightblue, red, ->  ?????? <-)]]__'''
    52  2. Check with potential instructors if they are available  '''__[[Color(lightblue, red, ->Draft e-mail here <-)]]__'''
     54 1. Draft agenda based on preferences expressed in registration forms  '''__[[Color(lightblue, green, Draft Agenda)]]__''' [https://docs.google.com/document/d/1c5VMBFtIBvhztEoAHYVk6OYpyuuTu6FiRSprT09Bx3k/edit here]
     55 2. Check with potential instructors if they are available  '''__[[Color(lightblue, red, Draft e-mail?)]]__'''
    5356
    5457
    5558=== Five weeks before event ===
    5659 1. Travel grant decisions made
    57  1. Inform attendees if they have been accepted or not   '''__[[Color(lightblue, green, ->Draft e-mail <-)]]__'''  '''Registrant Accepted''' https://docs.google.com/document/d/1XF6rNSWE0otMDG6hlUBE3V2d98yJhGrSIn3Qn_h28g4/edit '''Registrant Declined''' https://docs.google.com/document/d/12earUprs16xjPiP8YEsSZEeesl9DESDurlX-YZePtEw/edit
    58  1. (If having a demos/posters session) Solicit from attendees and schools/organizations in local area.     '''__[[Color(lightblue, red, ->Email draft here<-)]]__'''
     60 1. Inform attendees if they have been accepted or not   '''__[[Color(lightblue, green, Draft mail)]]__''' [https://docs.google.com/document/d/1XF6rNSWE0otMDG6hlUBE3V2d98yJhGrSIn3Qn_h28g4/edit Registrant Accepted]  [https://docs.google.com/document/d/12earUprs16xjPiP8YEsSZEeesl9DESDurlX-YZePtEw/edit Registrant Declined]
     61 1. (If having a demos/posters session) Solicit from attendees and schools/organizations in local area.     '''__[[Color(lightblue, red, Draft e-mail?)]]__'''
    5962
    6063=== Four weeks before event ===
    6164 1. Finalize agenda
    62  1. Inform instructors so they can make travel arrangements   '''__[[Color(lightblue, red, ->Draft e-mail here <-)]]__'''
    63  1. Gather tutorial requirements from instructors  '''__[[Color(lightblue, green , ->Draft e-mail <-)]]__'''   https://docs.google.com/document/d/1wFy7APaHeVSoLEMeXJx0z1mT64uCqtTDnPQeycHG1QI/edit
     65 1. Inform instructors so they can make travel arrangements   '''__[[Color(lightblue, green, Draft mail?)]]__''' [https://docs.google.com/document/d/1jhWZT1uwqvImWMLicTDb7cQzGRHyzKURfmlWONXaCMU/ here]
     66 1. Gather tutorial requirements from instructors  '''__[[Color(lightblue, green , Draft e-mail)]]__'''   [https://docs.google.com/document/d/1wFy7APaHeVSoLEMeXJx0z1mT64uCqtTDnPQeycHG1QI/edit here]
    6467     * Advance work needed by attendees (e.g. tool installation)
    6568     * Resources required (# of VMs per attendee, etc)
     
    6871
    6972=== Two weeks before event ===
    70  1. Send advance work instructions (Portal account, tool installation, etc) '''__[[Color(lightblue, red, ->Draft e-mail here <-)]]__'''
    71  1. Send link to form where attendees indicate session preferences (if workshop has parallel tracks)  '''__[[Color(lightblue, red, -> Create Google form<-)]]__'''
     73 1. Send advance work instructions (Portal account, tool installation, etc) '''__[[Color(lightblue, green, Draft mail)]]__''' [https://docs.google.com/document/d/1xyhrWRnNk0haaLI5kT0swON30xTE-PlYOep643_Awo0/edit here]
     74 1. Send link to the Google form where attendees indicate session preferences (if workshop has parallel tracks)  '''__[[Color(lightblue, green, Draft mail)]]__''' [https://docs.google.com/document/d/165BoXo4DMNfBIApVkpJ_GCwb2uQ4tdfh30qGswUt1vg/ here]   '''__[[Color(lightblue, green, Google form)]]__''' [https://docs.google.com/forms/u/0/d/1j3HtSrKlXz55OAYzLIpej4Uf5xW_79NuAHpvibYvK_s/ here]
    7275
    7376=== One week before event ===
    74  1. Send reminder about advance work     '''__[[Color(lightblue, red, ->Email draft here<-)]]__'''
    75  1. Inform GMOC and aggregate owners      '''__[[Color(lightblue, green, ->Email draft <-)]]__'''  https://docs.google.com/document/d/1NoJTzuNMtnmSKrB9g3ATJ3P4swWNuyjd4EEd80lL1HE/edit
     77 1. Send reminder about advance work     '''__[[Color(lightblue, red,Email draft?)]]__''' '''__[[Color(lightblue, green, Draft mail about tutorials availability)]]__'''  [https://docs.google.com/document/d/1m19pl_5V9BX03b5NADd3cSgi20KlzrlH6BhyGY-UjCs/ here]
     78 1. Inform GMOC and aggregate owners      '''__[[Color(lightblue, green, Draft mail)]]__'''  [https://docs.google.com/document/d/1NoJTzuNMtnmSKrB9g3ATJ3P4swWNuyjd4EEd80lL1HE/edit here]
    7679 1. Create GENI Project for event; add instructors
    77  1. Create feedback form for attendees to complete at workshop '''__[[Color(lightblue, blue, ->Google docs for Feedback Forms<-)]]__''' like https://docs.google.com/forms/d/1QlrHG1ye4wJ2iQhtqK7MW-ZaOpQ3Rfi9iEGa0LCrROM/viewform?ts=573c901f&edit_requested=true
     80 1. Create feedback form for attendees to complete at workshop '''__[[Color(lightblue, green, Feedback Form)]]__''' [https://docs.google.com/forms/d/1GGjpTaCc1xc3lWFZypzXTfvZyv6wg3zKJThzHMIwEr8/edit here]
    7881
    7982
    8083=== Few days before event ===
    81  1. Email logistics information to participants    '''__[[Color(lightblue, red, ->Email draft here<-)]]__'''
     84 1. Email logistics information to participants   '''__[[Color(lightblue, green, Draft mail)]]__'''[https://docs.google.com/document/d/1kmpHVAYy1DyzMhGYPjzWkInejcJsCx98mrBcktQd-bk/ here] '''__[[Color(lightblue, green, Sample Guidebook with maps and schedule)]]__''' [https://guidebook.com/guide/69010/ here]
    8285    * Link to agenda
    8386    * Directions
    8487    * Parking
    8588 1. Badges/nametags for participants
    86  1. Sign-up sheets   '''__[[Color(lightblue, green,  Draft sign-up sheet)]]__'''https://docs.google.com/spreadsheets/d/10UkxmwfITcWQyKSOZEJZF6C1hb6WZWv0xxO9eSuQ4YQ/edit#gid=186001220
     89 1. Sign-up sheets   '''__[[Color(lightblue, green,  Draft sign-up sheet)]]__'''[https://docs.google.com/spreadsheets/d/10UkxmwfITcWQyKSOZEJZF6C1hb6WZWv0xxO9eSuQ4YQ/edit#gid=186001220 here]
    8790 1. Print instructions and worksheets for tutorials
    8891 1. Signs from parking lots to classrooms (if needed)
     
    9093
    9194=== After the event ===
    92  1. Follow-up email to attendees  '''__[[Color(lightblue, red, ->Email draft here<-)]]__'''
     95 1. Follow-up email to attendees  '''__[[Color(lightblue, green ,Workshop Follow-up mail)]]__'''[https://docs.google.com/document/d/1r4ufNFlXmWvLMZUO8mcFNVBUmjxrUUttBOIOcg7SkhI/ Click here] '''__[[Color(lightblue, green ,Summer Camp Follow-up mail)]]__''' [https://docs.google.com/document/d/1LR-u73nr7ZZ4HecrY4bvpNawT7vhA07grLDTviFhq8E/ Click here]
    9396 1. Delete any temp accounts
    94  1.. Expire GENI project
     97 1. Expire GENI project
    9598