Changes between Version 66 and Version 67 of GRW/GRW-Checklist
- Timestamp:
- 09/09/16 13:27:58 (8 years ago)
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GRW/GRW-Checklist
v66 v67 49 49 === Six weeks before event === 50 50 1. Draft agenda based on preferences expressed in registration forms '''__[[Color(lightblue, green, Draft Agenda)]]__''' [https://docs.google.com/document/d/1c5VMBFtIBvhztEoAHYVk6OYpyuuTu6FiRSprT09Bx3k/edit here] 51 2. Check with potential instructors if they are available '''__[[Color(lightblue, red, ->Draft e-mail here <-)]]__'''51 2. Check with potential instructors if they are available '''__[[Color(lightblue, red, Draft e-mail?)]]__''' 52 52 53 53 … … 55 55 1. Travel grant decisions made 56 56 1. Inform attendees if they have been accepted or not '''__[[Color(lightblue, green, Draft mail)]]__''' [https://docs.google.com/document/d/1XF6rNSWE0otMDG6hlUBE3V2d98yJhGrSIn3Qn_h28g4/edit Registrant Accepted] [https://docs.google.com/document/d/12earUprs16xjPiP8YEsSZEeesl9DESDurlX-YZePtEw/edit Registrant Declined] 57 1. (If having a demos/posters session) Solicit from attendees and schools/organizations in local area. '''__[[Color(lightblue, red, ->Email draft here<-)]]__'''57 1. (If having a demos/posters session) Solicit from attendees and schools/organizations in local area. '''__[[Color(lightblue, red, Email draft here?)]]__''' 58 58 59 59 === Four weeks before event === 60 60 1. Finalize agenda 61 1. Inform instructors so they can make travel arrangements '''__[[Color(lightblue, red, ->Draft mail here <-)]]__'''61 1. Inform instructors so they can make travel arrangements '''__[[Color(lightblue, red, Draft mail?)]]__''' 62 62 1. Gather tutorial requirements from instructors '''__[[Color(lightblue, green , Draft e-mail)]]__''' [https://docs.google.com/document/d/1wFy7APaHeVSoLEMeXJx0z1mT64uCqtTDnPQeycHG1QI/edit here] 63 63 * Advance work needed by attendees (e.g. tool installation) … … 68 68 === Two weeks before event === 69 69 1. Send advance work instructions (Portal account, tool installation, etc) '''__[[Color(lightblue, green, Draft mail)]]__''' [https://docs.google.com/document/d/1xyhrWRnNk0haaLI5kT0swON30xTE-PlYOep643_Awo0/edit here] 70 1. Send link to form where attendees indicate session preferences (if workshop has parallel tracks) '''__[[Color(lightblue, red, -> Create Google form<-)]]__'''70 1. Send link to form where attendees indicate session preferences (if workshop has parallel tracks) '''__[[Color(lightblue, red, Create Google form?)]]__''' 71 71 72 72 === One week before event === 73 1. Send reminder about advance work '''__[[Color(lightblue, red, ->Email draft here<-)]]__'''73 1. Send reminder about advance work '''__[[Color(lightblue, red,Email draft?)]]__''' 74 74 1. Inform GMOC and aggregate owners '''__[[Color(lightblue, green, Draft mail)]]__''' [https://docs.google.com/document/d/1NoJTzuNMtnmSKrB9g3ATJ3P4swWNuyjd4EEd80lL1HE/edit here] 75 75 1. Create GENI Project for event; add instructors … … 89 89 90 90 === After the event === 91 1. Follow-up email to attendees '''__[[Color(lightblue, red, ->Email draft here<-)]]__'''91 1. Follow-up email to attendees '''__[[Color(lightblue, red,Email draft?)]]__''' 92 92 1. Delete any temp accounts 93 93 1.. Expire GENI project