wiki:RegionalWorkshops/neiu2015

Version 1 (modified by Vic Thomas, 9 years ago) (diff)

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Checklist for Regional Workshop at NEIU

Sept. 18-19 2015

Host Checklist

As Early as Possible

  1. Get2 rooms for tutorials
    • 1 room with capacity ~70
    • 1 room with capacity ~50
    • Space for demos/posters
  2. Find keynote speaker
  3. Create flyer for event
  4. Email/distribute flyer in colleges/universities in region
    • NEIU
    • Northwestern U
    • U. of Illinois, Chicago
    • Loyola U.
    • Illinois Institute of Technology
    • DePaul U.
  5. Start discussions with catering

1 week before event

  1. Email logistics information to participants
    • Link to agenda
    • Directions
    • Parking

Logistics

  1. Seating: Sufficient room for participants to have a laptop and printed instructions in front of them.
  2. Projector and screen
  3. Microphone for instructor. Preferably lapel microphone. Microphone on a podium is ok. No handheld microphone.
  4. Network: Wired ethernet in front of room for instructor. Wireless for attendees.
  5. Network: Test network to ensure all required ports are open. See instructions. Make sure laptop being used for testing is connected only to the network used by the participants.
  6. Power: Power at each table.

Joint Host/GPO Checklist

  1. Registration page for workshop: https://docs.google.com/forms/d/1SjMZ4nFg4YvzspKO-ZLOe4byk-W3qTBW9OozcOmKfd0/
  2. Web page for workshop
    • Event description
    • Locatio, directions, parking info
    • Link to registration
    • Hotel info
    • Agenda